Home > Resources > Articles > Choosing the Most Practical HR Software Solution in 2022

Choosing the Most Practical HR Software Solution in 2022

Ever since managing a remote workforce became the number one HR challenge, HR tech had to configure a new way to keep up with the changing demands. If you are looking to ramp up your organization’s HR tech ecosystem but don’t know where to start, you are not alone.

According to a PwC study, over 74% of organizations plan to increase their HR software budget. However, with the advent of new technologies, you are spoiled for choice when it comes to the tools, features and integrated solutions at your disposable.

But which one goes best with your organization’s specific HR objectives?

Next-generation HR systems like cloud people management, automation and Artificial Intelligence (AI) are helpful to know. But do you need them?

Before answering this, you must understand why you need to have a seamless and robust HR system and how to pick a human resources application software that’s the right fit for you?

Why do you need robust HR software for your business?

Have you ever wanted to optimize a business process, automate repetitive tasks and implement algorithms to make smart decisions? The right HR software can do that and so much more. But, just like any other business process, HR needs a robust application to make it effective and resourceful.

The demand for HR software is set to cross $10 billion by 2022. Additionally, the HR tech landscape is ever-evolving. With new technologies coming to the fore, this is the right time to rethink the tools you use and how you can build a resilient HR system for your organization.

Some of the functions a robust human resource application software can perform are:
  • Supporting recruitment practices.
  • Implement automation for day-to-day HR operations
  • Maintaining a categorized database of candidates and employees
  • Enabling training, workshops and learning journeys for new and existing employees
  • Maintain a record of leaves, work time and timesheets
  • Managing payroll, compensation and benefits
  • Launching and tracking employee engagement programs

Benefits of HR software solutions

Whether you are a small business with less than 50 employees or a large organization with multiple operations, HR software offer functionalities that translate into tangible benefits. The right solutions can help you optimize about 40% of administrative tasks saving your time and money in the process. Recognizing areas of HR your organization can improve is the key to leveraging the HR software tool you choose.

Improve core HR capabilities

HR tools offer the ability to automate tasks so that your HR team can focus on more important projects. For example, with less paperwork and administrative tasks, HR can devote their time and attention to recruitment needs, enhancing training and boosting employee engagement efforts.

Make a well-informed decision

Data is at the heart of HR management, whether it is maintaining employee information or tracking day-to-day tasks. Yet, HR teams are unable to get the most, even after having access to this valuable data. HR tools empower HR by generating reports, aiding analysis and capturing key insights that can guide decisions related to recruitment, performance, retention and much more.

Create an enriching employee experience

Studies report that engaged employees are healthier, more productive, report fewer absences, and are less likely to look for opportunities elsewhere. You can incorporate employee engagement programs that take your employee loyalty to the next level with the right HR tool.

HRIS vs. HRMS vs. HCMS

Depending on the function, you will find different types of HR software specialized in managing different tasks. However, there are essentially three categories that cover every aspect of HR.

Human Resource Information System (HRIS)

HRIS software is designed to deal with day-to-day HR operations. It revolves around digitizing employee records, managing documents & reports, and providing a centralized tool to access all employee data.

Human Capital Management (HCM)

HCM encompasses all the functions that HRIS software performs and more. In addition to digitizing employee records, HCM software goes a step further. It helps HR teams deal with the planning and organizing areas of HR. It also allows HR teams to evaluate, process and analyze employee performance related to productivity, engagement and value.

Human Resource Management System (HRMS)

HRMS encompasses everything that HCM software offers, with the ability to digitize and automate tasks. In addition, HRMS tools offer extensive management tools and are usually integrated solutions that cater to large organizations.

HR software workflow

The number of tools and resources available to manage HR may seem extensive but easy to understand. Here is how the three HR application software components fare with each other:

HRIS HCM HRMS
  • Applicant Tracking System (ATS)
  • Core HR
  • Employee Self Service
  • Time and attendance tracker
  • Leave and Absence management
  • Compensation Administration
  • Learning and Management
  • Reporting
  • HRIS +
  • Onboarding
  • Performance Management
  • Payroll
  • Succession Planning
  • Salary Benchmarking
  • Predictive Analytics
  • HCM +
  • Single-click Payroll Management
  • Time & Labor Management
  • Workflow
  • Global Management

How to choose the right HR software tools for your organization?

HR software tools not only allow you to manage your workforce but have implicit effects on your bottom line. So how do you go about choosing the right HR software to maximize ROI?

As employers continue to adjust to the new way of work, they need pragmatic and integrated solutions to help them protect their business and people.

- Greg Golub, Founder and CEO of Sequoia

Identifying gaps in your current process will help you ask the right question. But if you do not know where to start, here are the key aspects to consider before you zero in on any HR application software or features:

Scalability and Flexibility

HR software that is growth-ready can and will save you time and resources in the long run. However, your application needs to account for business expansion. Is it flexible enough to account for upgrades in technology, third-party APIs and cloud support? Will you be able to scale with your current software without requiring large-scale customization? Ideally, your HR software needs to offer the scalability and flexibility that a forward-looking, agile and dynamic business needs to grow.

Seamless integration capabilities

While today’s HR software is ahead of its time, it is essential to consider integration with your current HR system. Having a meaningful integration strategy can help you improve processes and comply better with data and security regulations. Does the HR solution provider offer integration support for your core HR systems? Does it need extensive modifications to work with your applications?

Training and implementation

To get the most out of your HRMS tools, you must consider the training and implementation aspects of the application. An effective training program that assigns accountability will quickly orient your team and troubleshoot any issues in implementing HR software. Your training program must help employees understand the scope of the application and make the most of the tools on offer.

Data Security

Human Resources application software usually comes with inbuilt data security and compliance capabilities. These allow HR teams to secure large amounts of confidential employee information. HR tools also offer high levels of control that allow HR managers to share data securely and maintain the highest standard of all-around privacy.

Before you go

In all, the importance of HR software applications cannot be overstated. Using an optimized HR system has cascading effects in the long run. It can save you cost and time, improve critical areas of workforce management and enhance virtually all aspects of your business, like revenue generation and customer experience.

Frequently Asked Questions

Do I need both an RFI and RFP when seeking HR software providers?

With a request for Information (RFI) form, you will be able to get a complete overview of the HR application software from your potential vendors. It is meant to give you an insight into their functionalities and whether they meet your specific feature requirements, budget criteria, compliance standards, etc. On the other hand, a Request for Proposal (RFP) allows vendors to customize their offer as per enterprise needs and provides a more tailored insight to what is on offer.

Who should take the buying decision?

Ideally, a combination of HR and IT teams should be on your decision-making team alongside finance. Once a tentative budget is finalized, both HR and IT leaders add valuable inputs on the feasibility, functionality and features that best meet your organization’s goals.

How should I do my research for the right vendor?

Researching HR news sites for new and old players in the market, following the latest HR tech trends and keeping an eye out for new vendors through industry conferences and exhibits are just ways to find potential vendors online.

Spotlight

JobHunt - Hunt Your Dream Job!

In JobHunt we believe that looking for a job can be easy and pain free. We assists you, the job-seeker, to search and find your dream job in the shortest amount of time. By expending your networking range, We simplify the job search process and make it efficient.

OTHER ARTICLES
Talent Acquisition, HR Strategy

Listen and act: how to get employee experience management right

Article | August 24, 2022

As the science behind employee engagement evolves, it’s become clear just how much businesses can gain from a happy and involved workforce. From improved performance, to reduced attrition, increased revenue and even a better customer experience, employee engagement is at the heart of business growth. Given these benefits, it’s no surprise that the role of HR departments is moving beyond just managing people and towards managing experiences.

Read More
Workforce Management, HR Strategy

5 Things HR Can Do To Improve Employee Output

Article | December 7, 2022

Employees are companies most valuable asset – Without the talent, knowledge and expertise those employed bring to an organisation, it’s safe to say that the business world would be a very different landscape. Human Resources is often held responsible for owning the employee value strategy, where we’re now embracing tremendous improvements in how the value that employees bring, can be achieved. Here we’ll explore how data analysis, learning & development, employee engagement, 360 feedback and flexibility all offer a significant opportunity to improve employee output within every organisation in 2020.

Read More
HR Practice

6 Reasons To Invest In Employee Onboarding In Your Organization

Article | July 15, 2022

You never get a second chance to make a first impression. This holds particularly true when it comes to employee onboarding. It's a new hire's introduction to the organization and the experience has a significant impact on employee retention. Unfortunately, that's why it's rare to see many employees with years of tenure. Research by Future Workplace found that 91% of Millennials expect to stay in a job for less than 3 years. Companies lose 25% of all new employees within the first year, according to SHRM, but almost 70% of employees are more likely to stay with a company for 3 years if they experienced great onboarding.

Read More

Great training is key to creating a positive employee experience

Article | February 10, 2020

You’d love to have employees working for you who are the type that always want to learn new things and grow, right? Right. Engaged employees spend more of their time working to improve their performance through training and development. They are the type of workers every company wants, and they expect their employers to create a positive experience for them by matching their ambition with effective training. For firms and HR professionals trying to create a positive employee experience, it’s essential that your team of in-house trainers is ready to lead the way.

Read More
Talent Acquisition, HR Strategy

Connecting with Candidates: How to Build a Talent Community

Article | August 24, 2022

As the science behind employee engagement evolves, it’s become clear just how much businesses can gain from a happy and involved workforce. From improved performance, to reduced attrition, increased revenue and even a better customer experience, employee engagement is at the heart of business growth. Given these benefits, it’s no surprise that the role of HR departments is moving beyond just managing people and towards managing experiences.

Read More
Workforce Management, HR Strategy

Revisiting 2022 in the HR Space: Tips for Creating a Healthy Workplace

Article | December 7, 2022

Employees are companies most valuable asset – Without the talent, knowledge and expertise those employed bring to an organisation, it’s safe to say that the business world would be a very different landscape. Human Resources is often held responsible for owning the employee value strategy, where we’re now embracing tremendous improvements in how the value that employees bring, can be achieved. Here we’ll explore how data analysis, learning & development, employee engagement, 360 feedback and flexibility all offer a significant opportunity to improve employee output within every organisation in 2020.

Read More
HR Practice

5 Best Practices for Developing an HR Change Management Program

Article | July 15, 2022

You never get a second chance to make a first impression. This holds particularly true when it comes to employee onboarding. It's a new hire's introduction to the organization and the experience has a significant impact on employee retention. Unfortunately, that's why it's rare to see many employees with years of tenure. Research by Future Workplace found that 91% of Millennials expect to stay in a job for less than 3 years. Companies lose 25% of all new employees within the first year, according to SHRM, but almost 70% of employees are more likely to stay with a company for 3 years if they experienced great onboarding.

Read More

Great training is key to creating a positive employee experience

Article | February 10, 2020

You’d love to have employees working for you who are the type that always want to learn new things and grow, right? Right. Engaged employees spend more of their time working to improve their performance through training and development. They are the type of workers every company wants, and they expect their employers to create a positive experience for them by matching their ambition with effective training. For firms and HR professionals trying to create a positive employee experience, it’s essential that your team of in-house trainers is ready to lead the way.

Read More
MORE ARTICLES

Spotlight

JobHunt - Hunt Your Dream Job!

In JobHunt we believe that looking for a job can be easy and pain free. We assists you, the job-seeker, to search and find your dream job in the shortest amount of time. By expending your networking range, We simplify the job search process and make it efficient.

Related News

Payroll

Sage Intacct Payroll powered by ADP launches in Canada

GlobeNewswire | October 18, 2023

Sage, the leader in accounting, financial, HR and payroll technology for small and mid-sized businesses (SMBs), has launched Sage Intacct Payroll in partnership with ADP Canada. The solution has been available in the US market since June 2022. Sage Intacct Payroll powered by ADP offers payroll and HR functionalities to help medium businesses work smarter as they scale and grow. It is the only market-leading payroll solution that works seamlessly with Sage Intacct, the cloud financial management platform. With Sage Intacct Payroll, businesses can improve employee engagement, reduce errors and leverage insights with an integrated, all-in-one solution for all their accounting, payroll and HR needs. Self-service capabilities and a top-rated mobile experience help deliver a user-friendly experience for employees. Launching Sage Intacct Payroll in Canada is a significant milestone for Sage, as it doubles down on our ambition of being the trusted network for growing and scaling medium businesses, said Mark Hickman, Managing Director of Sage in Canada. Sage Intacct Payroll allows businesses to streamline payroll processes through a secure and scalable system that helps them spend less time on admin and more time focused on business growth. “I serve as both Finance and HR director, so am always looking for ways to automate and streamline tasks to give me more time to focus on HR initiatives and accounting analysis,” said Angela Biermann, Director of Finance & HR for Nextmune US LLC. “Sage Intacct Payroll is a huge time saver for me, and it fills that ideal sweet spot – the payroll power of ADP fully integrated with Sage Intacct,” she concluded. The first-of-its-kind platform enables increased collaboration and efficiency between accounting, HR and payroll teams, while bringing significant time and cost savings to businesses. “ADP is proud to partner with Sage to provide Sage Intacct Payroll to Canadian businesses,” said Holger Kormann, President, ADP Canada. “As businesses look to revolutionize how they work, including their accounting, HR and payroll systems, this solution will provide teams and people with the right tools and insights to help them achieve more than they ever thought possible.” With Sage Intacct Payroll, businesses can benefit from: Powerful Integration – Seamlessly integrated with Sage Intacct, enabling analytics that include payroll and people data. Scalability – Manage the entire payroll process from anywhere, anytime, with the best-in class payroll and HR solution. Fully expandable to meet a range of business needs including Benefits Administration, HR Management, Recruiting and more. Simplicity – Streamline administration with a single vendor for accounting, planning, payroll, and HR Management with one easy-to-understand bill. Security – Feel confident with strong encryption and state-of-the-art security delivering multi-level protection of company data.

Read More

Talent Management

Eightfold AI Transforms Project Staffing with Resource Management

Eightfold AI | October 13, 2023

Eightfold AI, a market leader in AI-driven talent intelligence, has announced the availability of Eightfold Resource Management, a specialized solution designed to boost service revenue and enhance profit margins by emphasizing skills rather than just availability. Traditionally, consulting and service-oriented firms have excelled in fostering workforce flexibility and internal mobility. With this new offering, any organization can emulate its success, strategically deploying team members based on their skills to specific regions and projects. This approach accelerates the time-to-staff and enhances overall project quality, making it a game-changer for businesses seeking efficiency and excellence. Numerous major organizations have transitioned to a project-oriented model, prompting Eightfold's Talent Intelligence Platform to evolve correspondingly. With Eightfold Resource Management, advanced deep-learning AI is harnessed to pinpoint available talent possessing the precise skills and experiences required for both internal and external projects. The outcome is a scalable, automated platform, enhancing organizational agility significantly. Industries like healthcare, manufacturing, and banking have acknowledged the importance of aligning their workforce based on specific skills, resulting in heightened profit margins and a more streamlined, efficient utilization of human resources across the organization. CEO of Eightfold AI, Ashutosh Garg, mentioned, In several ways, resource management solutions are an extreme version of internal mobility, which we were ahead of the curve on. Eightfold is excited to continue this natural expansion, as we’re uniquely positioned to resolve this issue. Using a unique examination of skills data, our clients can circumvent manual, laborious processes and create new levels of speed, scale, and efficiency. [Source – Cision PR Newswire] Garg mentioned that Eightfold AI utilizes talent intelligence to address generational challenges. He noted that for many organizations, consistently hiring and deploying the right talent is a crucial existential concern. About Eightfold AI Eightfold AI's Talent Intelligence Platform, a market leader, assists organizations in retaining top performers, upskilling and reskilling their workforce, recruiting talent efficiently, and achieving diversity goals. Their patented deep-learning artificial intelligence platform operates in over 155 countries and 24 languages, empowering enterprises to turn their talent into a competitive advantage.

Read More

Hr Analytics

Sequoia Partner with Typeface to Assist HR Leaders with Generative AI

Sequoia | October 12, 2023

Sequoia, a leader in benefits and compensation, and Typeface, an emerging generative AI platform for enterprise content creation, announced the launch of powerful new features designed to help HR leaders adapt to the fast-changing and disruptive workforce landscape. This collaboration allows Sequoia clients to integrate Typeface Generative AI technologies into their operational processes. This enhances key areas such as developing job descriptions for role clarity and unbiased hiring, as well as creating effective employee communications for distributed workforces and promoting program engagement. The newly introduced features utilize Typeface's AI model, enriched by Sequoia's extensive experience with companies of varying sizes. Sequoia, having worked with over 2000 clients ranging from 20 to 200,000 employees, understands the guidance and support required by finance and HR professionals to implement strategic decisions concerning their total workforce expenditure. Collaborative efforts between Sequoia and Typeface will persist, introducing more AI-powered enhancements to the Sequoia People Platform later this year. Greg Golub, Founder and CEO of Sequoia, stated, Workplace and economic dynamics are putting huge pressure on HR to do more with less and despite being essential for establishing an engaged culture, timely, and effective communication with both recruits and employees is a time-consuming challenge for HR. We are excited to provide these integrated Generative-AI capabilities on our platform to empower HR to concentrate on their strategic influence and meaningfully boost the efficiency of their work. [Source – Cision PR Newswire] About Sequoia Sequoia, recognized as a leader in Total People Investment, assists companies in establishing a competitive edge by enhancing employee retention, attracting high-caliber talent, and optimizing people-spend ROI. Their expert advisory services encompass compensation and benefits, complemented by a robust platform. Sequoia seamlessly integrates employee total compensation programs with in-depth people analytics, enabling companies to manage their global workforce investments dynamically. About Typeface Typeface operates as an enterprise-grade generative AI application, revolutionizing personalized content creation for businesses. With a unique blend of content velocity, brand personalization, and control, Typeface enables enterprises to generate exceptional, on-brand content effortlessly and efficiently. Their pioneering self-serve solutions facilitate complete content development throughout its lifecycle, empowering every employee to produce compelling content seamlessly, swiftly, and in alignment with the brand's authenticity.

Read More

Payroll

Sage Intacct Payroll powered by ADP launches in Canada

GlobeNewswire | October 18, 2023

Sage, the leader in accounting, financial, HR and payroll technology for small and mid-sized businesses (SMBs), has launched Sage Intacct Payroll in partnership with ADP Canada. The solution has been available in the US market since June 2022. Sage Intacct Payroll powered by ADP offers payroll and HR functionalities to help medium businesses work smarter as they scale and grow. It is the only market-leading payroll solution that works seamlessly with Sage Intacct, the cloud financial management platform. With Sage Intacct Payroll, businesses can improve employee engagement, reduce errors and leverage insights with an integrated, all-in-one solution for all their accounting, payroll and HR needs. Self-service capabilities and a top-rated mobile experience help deliver a user-friendly experience for employees. Launching Sage Intacct Payroll in Canada is a significant milestone for Sage, as it doubles down on our ambition of being the trusted network for growing and scaling medium businesses, said Mark Hickman, Managing Director of Sage in Canada. Sage Intacct Payroll allows businesses to streamline payroll processes through a secure and scalable system that helps them spend less time on admin and more time focused on business growth. “I serve as both Finance and HR director, so am always looking for ways to automate and streamline tasks to give me more time to focus on HR initiatives and accounting analysis,” said Angela Biermann, Director of Finance & HR for Nextmune US LLC. “Sage Intacct Payroll is a huge time saver for me, and it fills that ideal sweet spot – the payroll power of ADP fully integrated with Sage Intacct,” she concluded. The first-of-its-kind platform enables increased collaboration and efficiency between accounting, HR and payroll teams, while bringing significant time and cost savings to businesses. “ADP is proud to partner with Sage to provide Sage Intacct Payroll to Canadian businesses,” said Holger Kormann, President, ADP Canada. “As businesses look to revolutionize how they work, including their accounting, HR and payroll systems, this solution will provide teams and people with the right tools and insights to help them achieve more than they ever thought possible.” With Sage Intacct Payroll, businesses can benefit from: Powerful Integration – Seamlessly integrated with Sage Intacct, enabling analytics that include payroll and people data. Scalability – Manage the entire payroll process from anywhere, anytime, with the best-in class payroll and HR solution. Fully expandable to meet a range of business needs including Benefits Administration, HR Management, Recruiting and more. Simplicity – Streamline administration with a single vendor for accounting, planning, payroll, and HR Management with one easy-to-understand bill. Security – Feel confident with strong encryption and state-of-the-art security delivering multi-level protection of company data.

Read More

Talent Management

Eightfold AI Transforms Project Staffing with Resource Management

Eightfold AI | October 13, 2023

Eightfold AI, a market leader in AI-driven talent intelligence, has announced the availability of Eightfold Resource Management, a specialized solution designed to boost service revenue and enhance profit margins by emphasizing skills rather than just availability. Traditionally, consulting and service-oriented firms have excelled in fostering workforce flexibility and internal mobility. With this new offering, any organization can emulate its success, strategically deploying team members based on their skills to specific regions and projects. This approach accelerates the time-to-staff and enhances overall project quality, making it a game-changer for businesses seeking efficiency and excellence. Numerous major organizations have transitioned to a project-oriented model, prompting Eightfold's Talent Intelligence Platform to evolve correspondingly. With Eightfold Resource Management, advanced deep-learning AI is harnessed to pinpoint available talent possessing the precise skills and experiences required for both internal and external projects. The outcome is a scalable, automated platform, enhancing organizational agility significantly. Industries like healthcare, manufacturing, and banking have acknowledged the importance of aligning their workforce based on specific skills, resulting in heightened profit margins and a more streamlined, efficient utilization of human resources across the organization. CEO of Eightfold AI, Ashutosh Garg, mentioned, In several ways, resource management solutions are an extreme version of internal mobility, which we were ahead of the curve on. Eightfold is excited to continue this natural expansion, as we’re uniquely positioned to resolve this issue. Using a unique examination of skills data, our clients can circumvent manual, laborious processes and create new levels of speed, scale, and efficiency. [Source – Cision PR Newswire] Garg mentioned that Eightfold AI utilizes talent intelligence to address generational challenges. He noted that for many organizations, consistently hiring and deploying the right talent is a crucial existential concern. About Eightfold AI Eightfold AI's Talent Intelligence Platform, a market leader, assists organizations in retaining top performers, upskilling and reskilling their workforce, recruiting talent efficiently, and achieving diversity goals. Their patented deep-learning artificial intelligence platform operates in over 155 countries and 24 languages, empowering enterprises to turn their talent into a competitive advantage.

Read More

Hr Analytics

Sequoia Partner with Typeface to Assist HR Leaders with Generative AI

Sequoia | October 12, 2023

Sequoia, a leader in benefits and compensation, and Typeface, an emerging generative AI platform for enterprise content creation, announced the launch of powerful new features designed to help HR leaders adapt to the fast-changing and disruptive workforce landscape. This collaboration allows Sequoia clients to integrate Typeface Generative AI technologies into their operational processes. This enhances key areas such as developing job descriptions for role clarity and unbiased hiring, as well as creating effective employee communications for distributed workforces and promoting program engagement. The newly introduced features utilize Typeface's AI model, enriched by Sequoia's extensive experience with companies of varying sizes. Sequoia, having worked with over 2000 clients ranging from 20 to 200,000 employees, understands the guidance and support required by finance and HR professionals to implement strategic decisions concerning their total workforce expenditure. Collaborative efforts between Sequoia and Typeface will persist, introducing more AI-powered enhancements to the Sequoia People Platform later this year. Greg Golub, Founder and CEO of Sequoia, stated, Workplace and economic dynamics are putting huge pressure on HR to do more with less and despite being essential for establishing an engaged culture, timely, and effective communication with both recruits and employees is a time-consuming challenge for HR. We are excited to provide these integrated Generative-AI capabilities on our platform to empower HR to concentrate on their strategic influence and meaningfully boost the efficiency of their work. [Source – Cision PR Newswire] About Sequoia Sequoia, recognized as a leader in Total People Investment, assists companies in establishing a competitive edge by enhancing employee retention, attracting high-caliber talent, and optimizing people-spend ROI. Their expert advisory services encompass compensation and benefits, complemented by a robust platform. Sequoia seamlessly integrates employee total compensation programs with in-depth people analytics, enabling companies to manage their global workforce investments dynamically. About Typeface Typeface operates as an enterprise-grade generative AI application, revolutionizing personalized content creation for businesses. With a unique blend of content velocity, brand personalization, and control, Typeface enables enterprises to generate exceptional, on-brand content effortlessly and efficiently. Their pioneering self-serve solutions facilitate complete content development throughout its lifecycle, empowering every employee to produce compelling content seamlessly, swiftly, and in alignment with the brand's authenticity.

Read More

Events

Future of Work

Conference

Future of Work

Conference