Choosing the Most Practical HR Software Solution in 2022

Shefali Vasave | September 16, 2021 | 335 views

Ever since managing a remote workforce became the number one HR challenge, HR tech had to configure a new way to keep up with the changing demands. If you are looking to ramp up your organization’s HR tech ecosystem but don’t know where to start, you are not alone.

According to a PwC study, over 74% of organizations plan to increase their HR software budget. However, with the advent of new technologies, you are spoiled for choice when it comes to the tools, features and integrated solutions at your disposable.

But which one goes best with your organization’s specific HR objectives?

Next-generation HR systems like cloud people management, automation and Artificial Intelligence (AI) are helpful to know. But do you need them?

Before answering this, you must understand why you need to have a seamless and robust HR system and how to pick a human resources application software that’s the right fit for you?

Why do you need robust HR software for your business?

Have you ever wanted to optimize a business process, automate repetitive tasks and implement algorithms to make smart decisions? The right HR software can do that and so much more. But, just like any other business process, HR needs a robust application to make it effective and resourceful.

The demand for HR software is set to cross $10 billion by 2022. Additionally, the HR tech landscape is ever-evolving. With new technologies coming to the fore, this is the right time to rethink the tools you use and how you can build a resilient HR system for your organization.

Some of the functions a robust human resource application software can perform are:
  • Supporting recruitment practices.
  • Implement automation for day-to-day HR operations
  • Maintaining a categorized database of candidates and employees
  • Enabling training, workshops and learning journeys for new and existing employees
  • Maintain a record of leaves, work time and timesheets
  • Managing payroll, compensation and benefits
  • Launching and tracking employee engagement programs

Benefits of HR software solutions

Whether you are a small business with less than 50 employees or a large organization with multiple operations, HR software offer functionalities that translate into tangible benefits. The right solutions can help you optimize about 40% of administrative tasks saving your time and money in the process. Recognizing areas of HR your organization can improve is the key to leveraging the HR software tool you choose.

Improve core HR capabilities

HR tools offer the ability to automate tasks so that your HR team can focus on more important projects. For example, with less paperwork and administrative tasks, HR can devote their time and attention to recruitment needs, enhancing training and boosting employee engagement efforts.

Make a well-informed decision

Data is at the heart of HR management, whether it is maintaining employee information or tracking day-to-day tasks. Yet, HR teams are unable to get the most, even after having access to this valuable data. HR tools empower HR by generating reports, aiding analysis and capturing key insights that can guide decisions related to recruitment, performance, retention and much more.

Create an enriching employee experience

Studies report that engaged employees are healthier, more productive, report fewer absences, and are less likely to look for opportunities elsewhere. You can incorporate employee engagement programs that take your employee loyalty to the next level with the right HR tool.

HRIS vs. HRMS vs. HCMS

Depending on the function, you will find different types of HR software specialized in managing different tasks. However, there are essentially three categories that cover every aspect of HR.

Human Resource Information System (HRIS)

HRIS software is designed to deal with day-to-day HR operations. It revolves around digitizing employee records, managing documents & reports, and providing a centralized tool to access all employee data.

Human Capital Management (HCM)

HCM encompasses all the functions that HRIS software performs and more. In addition to digitizing employee records, HCM software goes a step further. It helps HR teams deal with the planning and organizing areas of HR. It also allows HR teams to evaluate, process and analyze employee performance related to productivity, engagement and value.

Human Resource Management System (HRMS)

HRMS encompasses everything that HCM software offers, with the ability to digitize and automate tasks. In addition, HRMS tools offer extensive management tools and are usually integrated solutions that cater to large organizations.

HR software workflow

The number of tools and resources available to manage HR may seem extensive but easy to understand. Here is how the three HR application software components fare with each other:

HRIS HCM HRMS
  • Applicant Tracking System (ATS)
  • Core HR
  • Employee Self Service
  • Time and attendance tracker
  • Leave and Absence management
  • Compensation Administration
  • Learning and Management
  • Reporting
  • HRIS +
  • Onboarding
  • Performance Management
  • Payroll
  • Succession Planning
  • Salary Benchmarking
  • Predictive Analytics
  • HCM +
  • Single-click Payroll Management
  • Time & Labor Management
  • Workflow
  • Global Management

How to choose the right HR software tools for your organization?

HR software tools not only allow you to manage your workforce but have implicit effects on your bottom line. So how do you go about choosing the right HR software to maximize ROI?

As employers continue to adjust to the new way of work, they need pragmatic and integrated solutions to help them protect their business and people.

- Greg Golub, Founder and CEO of Sequoia

Identifying gaps in your current process will help you ask the right question. But if you do not know where to start, here are the key aspects to consider before you zero in on any HR application software or features:

Scalability and Flexibility

HR software that is growth-ready can and will save you time and resources in the long run. However, your application needs to account for business expansion. Is it flexible enough to account for upgrades in technology, third-party APIs and cloud support? Will you be able to scale with your current software without requiring large-scale customization? Ideally, your HR software needs to offer the scalability and flexibility that a forward-looking, agile and dynamic business needs to grow.

Seamless integration capabilities

While today’s HR software is ahead of its time, it is essential to consider integration with your current HR system. Having a meaningful integration strategy can help you improve processes and comply better with data and security regulations. Does the HR solution provider offer integration support for your core HR systems? Does it need extensive modifications to work with your applications?

Training and implementation

To get the most out of your HRMS tools, you must consider the training and implementation aspects of the application. An effective training program that assigns accountability will quickly orient your team and troubleshoot any issues in implementing HR software. Your training program must help employees understand the scope of the application and make the most of the tools on offer.

Data Security

Human Resources application software usually comes with inbuilt data security and compliance capabilities. These allow HR teams to secure large amounts of confidential employee information. HR tools also offer high levels of control that allow HR managers to share data securely and maintain the highest standard of all-around privacy.

Before you go

In all, the importance of HR software applications cannot be overstated. Using an optimized HR system has cascading effects in the long run. It can save you cost and time, improve critical areas of workforce management and enhance virtually all aspects of your business, like revenue generation and customer experience.

Frequently Asked Questions

Do I need both an RFI and RFP when seeking HR software providers?

With a request for Information (RFI) form, you will be able to get a complete overview of the HR application software from your potential vendors. It is meant to give you an insight into their functionalities and whether they meet your specific feature requirements, budget criteria, compliance standards, etc. On the other hand, a Request for Proposal (RFP) allows vendors to customize their offer as per enterprise needs and provides a more tailored insight to what is on offer.

Who should take the buying decision?

Ideally, a combination of HR and IT teams should be on your decision-making team alongside finance. Once a tentative budget is finalized, both HR and IT leaders add valuable inputs on the feasibility, functionality and features that best meet your organization’s goals.

How should I do my research for the right vendor?

Researching HR news sites for new and old players in the market, following the latest HR tech trends and keeping an eye out for new vendors through industry conferences and exhibits are just ways to find potential vendors online.

Spotlight

Mountain States Employers Council

What Is Mountain States Employers Council? A non-profit membership organization, founded in 1939, designed to partner with employers to maintain effective employer/employee relationships. A "one-stop shopping" resource for members in the areas of human resource management, employment law, surveys and training. A service organization with a staff of over 160, whose mission it is to help build effective, successful employers. A clearinghouse of information and services where members receive consultation, direct assistance and representation in the complex human resource and employment law issues facing their businesses. An organization of more than 3,000 members that includes a wide cross-section of industries and both large and small employers, public and private. A community resource governed by a 30-member board of top business leaders. MSEC is based in Denver, Colorado, with additional offices in Colorado Springs, Fort Collins and Phoenix, Arizona.

OTHER ARTICLES
WORKFORCE MANAGEMENT, HR STRATEGY

Revisiting 2022 in the HR Space: Tips for Creating a Healthy Workplace

Article | December 7, 2022

Contents 1 Create Psychological Safety 2 Drive Recognition 3 Make Communications Clear Companies cannotafford to take the role of a flourishing workplace lightly. A setting conducive to productivity and creativity can propel overall performance and deliver tangible results that directly impact the bottom line. A discussion about a healthy workplace would be incomplete without addressing the dangers of a toxic one. According to a study by Wiley Edge, 40% of employees leave their jobs due to a toxic work culture. A collaborative study by Workhuman and Gallup on wellbeing in the workplace found that poor wellbeing manifests itself in the workplace in the form of employee burnout, high turnover, and low productivity. This costs organizations more than $322 billion worldwide. One way organizations can build a better workplace environment is with performance management. Here are some areas to focus on in employee performance management. 1. Create Psychological Safety When employees feel mentally and psychologically safe in their workplace, they get an impetus to contribute more, share their ideas, voice their opinions, and participate in more meaningful ways. Organizations must reinforce employee wellbeing by creating a safe environment that makes employees feel seen and heard and fosters a sense of acceptance in the workplace. 2. Drive Recognition Recognizing employees for their workand contribution significantly contributes to emotional wellbeing in the workplace. It signifies that the organization values the employee and it gives them the incentive to not only work better but stay longer. Organizations must make employee recognition and gratitude integral to the DNA of the work culture. It enhances engagement and makes for an enriching employee experience in the workplace. 3. Make Communications Clear Keeping clear lines of communication between employees and their leaders promotes a culture of transparency. A lack of clarity can create undue uncertainty and conflict. When employees get honest feedback and their role is clearly communicated to them, it enables successful completion of projects and a feeling of accomplishment for the employees. At the end of the day, employees should feel incentivized to show up and do their best at work every day. Promoting employee wellbeing is not a one-time activity but something that needs to be consistently done and mapped. This ensures your employees will succeed, which will translate into success for your organization.

Read More
TALENT MANAGEMENT

Listen and act: how to get employee experience management right

Article | July 20, 2022

As the science behind employee engagement evolves, it’s become clear just how much businesses can gain from a happy and involved workforce. From improved performance, to reduced attrition, increased revenue and even a better customer experience, employee engagement is at the heart of business growth. Given these benefits, it’s no surprise that the role of HR departments is moving beyond just managing people and towards managing experiences.

Read More
HR PRACTICE, HR STRATEGY

5 Things HR Can Do To Improve Employee Output

Article | August 8, 2022

Employees are companies most valuable asset – Without the talent, knowledge and expertise those employed bring to an organisation, it’s safe to say that the business world would be a very different landscape. Human Resources is often held responsible for owning the employee value strategy, where we’re now embracing tremendous improvements in how the value that employees bring, can be achieved. Here we’ll explore how data analysis, learning & development, employee engagement, 360 feedback and flexibility all offer a significant opportunity to improve employee output within every organisation in 2020.

Read More

6 Reasons To Invest In Employee Onboarding In Your Organization

Article | February 10, 2020

You never get a second chance to make a first impression. This holds particularly true when it comes to employee onboarding. It's a new hire's introduction to the organization and the experience has a significant impact on employee retention. Unfortunately, that's why it's rare to see many employees with years of tenure. Research by Future Workplace found that 91% of Millennials expect to stay in a job for less than 3 years. Companies lose 25% of all new employees within the first year, according to SHRM, but almost 70% of employees are more likely to stay with a company for 3 years if they experienced great onboarding.

Read More

Spotlight

Mountain States Employers Council

What Is Mountain States Employers Council? A non-profit membership organization, founded in 1939, designed to partner with employers to maintain effective employer/employee relationships. A "one-stop shopping" resource for members in the areas of human resource management, employment law, surveys and training. A service organization with a staff of over 160, whose mission it is to help build effective, successful employers. A clearinghouse of information and services where members receive consultation, direct assistance and representation in the complex human resource and employment law issues facing their businesses. An organization of more than 3,000 members that includes a wide cross-section of industries and both large and small employers, public and private. A community resource governed by a 30-member board of top business leaders. MSEC is based in Denver, Colorado, with additional offices in Colorado Springs, Fort Collins and Phoenix, Arizona.

Related News

EMPLOYEE BENEFITS,PAYROLL

Ease’ Latest Feature to Optimize Benefits & Payroll

Ease | January 10, 2023

Ease, a leading HR and benefits software solution for small businesses, insurance brokers, and insurance carriers, introduced its Simple Setup: Payroll solution to integrate benefits and payroll with top payroll providers seamlessly. Ease Simple Setup: Payroll makes it simpler than ever for businesses to link their benefits and payroll portals together within the same software. With this announcement, Ease employer groups may now connect in six easy steps to preferred payroll providers like ADP Workforce Now, ADP RUN, BambooHR, Paycor, or Paylocity. "Our product team is committed to using customer and partner feedback to enhance and simplify Ease for our users," said Sudha Kaki, Chief Technology Officer. She added, "Through Simple Setup: Payroll, our team has taken one of the most-requested features — payroll integrations — and streamlined the process to sync benefits deductions with leading payroll providers resulting in a faster, more accurate process for our Ease brokers and their clients." (Source: Cision PR Newswire) Ease's new Simple Setup integration: Payroll connections follows its 2022 Open Enrollment Readiness Report, which interviewed more than 1,700 employers, brokers, and agencies to learn how they prepare for open enrollment and how the economy has affected the benefits space. According to the study, 40.83% of companies cited payroll integration as crucial when evaluating new technology solutions. "At Ease, we strive to live up to our mission to 'make it easy' every day, and Simple Setup: Payroll is no exception," said David Reid, CEO. He also added, "We're excited to help save our brokers and their employer groups time thanks to our API connections with leading payroll providers." (Source: Cision PR Newswire) About Ease Ease is a top-rated HR and benefits management software for companies with 2 to 250 employees. More than 2,300 agencies, 3.4 million+ employees, and over 85,000 organizations rely on Ease to handle HR and benefits. Ease enables insurance brokers to provide better service to their small and medium-sized business clients. Ease makes it easy to establish and manage benefits, onboard new hires, maintain compliance, and provide employees with a single platform to access all human resources-related information.

Read More

HR ANALYTICS,EMPLOYEE EXPERIENCE

Advantage Personnel Resources, LLC is Acquired by PrestigePEO

PrestigePEO | January 06, 2023

USA’s leading professional employer organization (PEO), PrestigePEO, recently announced the acquisition of Advantage Personnel Resources, LLC. APR is a PEO that offers various human resources services, employee benefits, payroll management, and workers' compensation 24/7/365 to small and medium-sized businesses (SMBs). APR helps small business owners with a team of experienced professionals with considerable HR and business administration skills. APR is well-positioned within PrestigePEO's expanding family of brands due to its company operating expertise, a clear awareness of SMBs' needs, and a robust PEO broker network. PrestigePEO and APR offer a range of valuable HR and benefits options to health insurance brokers for their clients. PrestigePEO and APR will continue to form new alliances within the broker community. With the acquisition of APR, PrestigePEO will be able to focus even more on helping SMBs in the southern states of Georgia, Alabama, and Mississippi. Additionally, PrestigePEO offers APR and its clients’ access to a wide range of services, including employee benefits from national insurance carriers, 401k alternatives, specialized HR support teams, and other possibilities thanks to its comprehensive state-of-the-art technology and processes. About PrestigePEO PrestigePEO enables small and mid-sized businesses (SMBs) to streamline HR by providing comprehensive support for managing employee benefits, processing payroll, monitoring employee compliance, and more. PrestigePEO delivers a broad range of HR services and solutions to assist SMBs reduce administrative tasks, manage crucial HR operations, and lower employee benefit cost by combining the power of sector-leading customer service with advanced technological options.

Read More

HR PRACTICE,EMPLOYEE BENEFITS

Majesco Announces Global Learning Day Focused on Employee Growth and Development

Majesco | December 09, 2022

Majesco, a global leader of cloud insurance software solutions for insurance business transformation, today announced its first global learning day focused solely on the personal growth and development of its employees. This announcement comes shortly after Majesco released its annual employee opinion survey results which highlighted the ambition of the Majesco team to have more dedicated time for training. “We all know the feeling of not having enough hours in a day. Between email, meetings, and deadlines, our personal goals sometimes take a back seat, As a leadership team we understand the importance of providing employees the time to learn, push boundaries, explore new opportunities, and take advantage of the training and resources that are available to them. We are excited to remove some of the pressure of the daily grind so our employees can focus on their own growth and have time to prioritize their personal goals.” -Adam Elster, CEO at Majesco Majesco will pause business operations on Friday, December 9th and provide employees dedicated time to embark on their own unique learning path. Earlier this year Majesco implemented two new initiatives focused on the growth and development of its employees including iLearn, Majesco’s training portal and one-stop shop offering a wide selection of product training and skill-based courses that employees can benefit from. Majesco’s development framework, CLIMB, provides a structured approach for career growth and provides the necessary tools and resources to help employees navigate their professional journey. In addition to these programs and collection of courses, Majesco employees will have access to specialized learning plans that include live instructor-led courses and recorded self-paced learning tools including videos, podcasts, and informative reads. The purpose of the employee opinion survey is to not only better understand what we’re doing right as an organization, but uncover any pain points, We want our employees voice to be heard and used to better understand areas for improvement so we can add benefits that are not only important to our employees but set them up for success at Majesco and beyond,says Melissa Blankenbaker, Chief Human Resources Officer at Majesco. If you’re interested in joining a company that prioritizes employee diversity, personal growth, and employee success, Majesco encourages you to learn more about the team and apply for an open position. About Majesco Majesco is the partner P&C and L&AH insurers choose to create and deliver outstanding experiences for customers. We combine our technology and insurance experience to anticipate what is next, without losing sight of what is important now. Over 350 insurers, from greenfields and startups to some of the world’s largest insurers, rely on Majesco’s SaaS platforms solutions of core, data, analytics, digital, and rich ecosystem of partners to create their next now. As an industry leader, we do not believe in managing risk by avoiding change. We embrace change, even cause it, to get and stay ahead of risk. With 900+ successful implementations we are uniquely qualified to bridge the gap between a traditional insurance industry approach and a pure digital mindset. We give customers the confidence to decide, the products to perform, and the follow-through to execute.

Read More

EMPLOYEE BENEFITS,PAYROLL

Ease’ Latest Feature to Optimize Benefits & Payroll

Ease | January 10, 2023

Ease, a leading HR and benefits software solution for small businesses, insurance brokers, and insurance carriers, introduced its Simple Setup: Payroll solution to integrate benefits and payroll with top payroll providers seamlessly. Ease Simple Setup: Payroll makes it simpler than ever for businesses to link their benefits and payroll portals together within the same software. With this announcement, Ease employer groups may now connect in six easy steps to preferred payroll providers like ADP Workforce Now, ADP RUN, BambooHR, Paycor, or Paylocity. "Our product team is committed to using customer and partner feedback to enhance and simplify Ease for our users," said Sudha Kaki, Chief Technology Officer. She added, "Through Simple Setup: Payroll, our team has taken one of the most-requested features — payroll integrations — and streamlined the process to sync benefits deductions with leading payroll providers resulting in a faster, more accurate process for our Ease brokers and their clients." (Source: Cision PR Newswire) Ease's new Simple Setup integration: Payroll connections follows its 2022 Open Enrollment Readiness Report, which interviewed more than 1,700 employers, brokers, and agencies to learn how they prepare for open enrollment and how the economy has affected the benefits space. According to the study, 40.83% of companies cited payroll integration as crucial when evaluating new technology solutions. "At Ease, we strive to live up to our mission to 'make it easy' every day, and Simple Setup: Payroll is no exception," said David Reid, CEO. He also added, "We're excited to help save our brokers and their employer groups time thanks to our API connections with leading payroll providers." (Source: Cision PR Newswire) About Ease Ease is a top-rated HR and benefits management software for companies with 2 to 250 employees. More than 2,300 agencies, 3.4 million+ employees, and over 85,000 organizations rely on Ease to handle HR and benefits. Ease enables insurance brokers to provide better service to their small and medium-sized business clients. Ease makes it easy to establish and manage benefits, onboard new hires, maintain compliance, and provide employees with a single platform to access all human resources-related information.

Read More

HR ANALYTICS,EMPLOYEE EXPERIENCE

Advantage Personnel Resources, LLC is Acquired by PrestigePEO

PrestigePEO | January 06, 2023

USA’s leading professional employer organization (PEO), PrestigePEO, recently announced the acquisition of Advantage Personnel Resources, LLC. APR is a PEO that offers various human resources services, employee benefits, payroll management, and workers' compensation 24/7/365 to small and medium-sized businesses (SMBs). APR helps small business owners with a team of experienced professionals with considerable HR and business administration skills. APR is well-positioned within PrestigePEO's expanding family of brands due to its company operating expertise, a clear awareness of SMBs' needs, and a robust PEO broker network. PrestigePEO and APR offer a range of valuable HR and benefits options to health insurance brokers for their clients. PrestigePEO and APR will continue to form new alliances within the broker community. With the acquisition of APR, PrestigePEO will be able to focus even more on helping SMBs in the southern states of Georgia, Alabama, and Mississippi. Additionally, PrestigePEO offers APR and its clients’ access to a wide range of services, including employee benefits from national insurance carriers, 401k alternatives, specialized HR support teams, and other possibilities thanks to its comprehensive state-of-the-art technology and processes. About PrestigePEO PrestigePEO enables small and mid-sized businesses (SMBs) to streamline HR by providing comprehensive support for managing employee benefits, processing payroll, monitoring employee compliance, and more. PrestigePEO delivers a broad range of HR services and solutions to assist SMBs reduce administrative tasks, manage crucial HR operations, and lower employee benefit cost by combining the power of sector-leading customer service with advanced technological options.

Read More

HR PRACTICE,EMPLOYEE BENEFITS

Majesco Announces Global Learning Day Focused on Employee Growth and Development

Majesco | December 09, 2022

Majesco, a global leader of cloud insurance software solutions for insurance business transformation, today announced its first global learning day focused solely on the personal growth and development of its employees. This announcement comes shortly after Majesco released its annual employee opinion survey results which highlighted the ambition of the Majesco team to have more dedicated time for training. “We all know the feeling of not having enough hours in a day. Between email, meetings, and deadlines, our personal goals sometimes take a back seat, As a leadership team we understand the importance of providing employees the time to learn, push boundaries, explore new opportunities, and take advantage of the training and resources that are available to them. We are excited to remove some of the pressure of the daily grind so our employees can focus on their own growth and have time to prioritize their personal goals.” -Adam Elster, CEO at Majesco Majesco will pause business operations on Friday, December 9th and provide employees dedicated time to embark on their own unique learning path. Earlier this year Majesco implemented two new initiatives focused on the growth and development of its employees including iLearn, Majesco’s training portal and one-stop shop offering a wide selection of product training and skill-based courses that employees can benefit from. Majesco’s development framework, CLIMB, provides a structured approach for career growth and provides the necessary tools and resources to help employees navigate their professional journey. In addition to these programs and collection of courses, Majesco employees will have access to specialized learning plans that include live instructor-led courses and recorded self-paced learning tools including videos, podcasts, and informative reads. The purpose of the employee opinion survey is to not only better understand what we’re doing right as an organization, but uncover any pain points, We want our employees voice to be heard and used to better understand areas for improvement so we can add benefits that are not only important to our employees but set them up for success at Majesco and beyond,says Melissa Blankenbaker, Chief Human Resources Officer at Majesco. If you’re interested in joining a company that prioritizes employee diversity, personal growth, and employee success, Majesco encourages you to learn more about the team and apply for an open position. About Majesco Majesco is the partner P&C and L&AH insurers choose to create and deliver outstanding experiences for customers. We combine our technology and insurance experience to anticipate what is next, without losing sight of what is important now. Over 350 insurers, from greenfields and startups to some of the world’s largest insurers, rely on Majesco’s SaaS platforms solutions of core, data, analytics, digital, and rich ecosystem of partners to create their next now. As an industry leader, we do not believe in managing risk by avoiding change. We embrace change, even cause it, to get and stay ahead of risk. With 900+ successful implementations we are uniquely qualified to bridge the gap between a traditional insurance industry approach and a pure digital mindset. We give customers the confidence to decide, the products to perform, and the follow-through to execute.

Read More

Events