HIPAA at home: keeping ePHI safe while working remotely

| May 27, 2020

article image
In recent weeks, the Office for Civil Rights (OCR) has announced that it will exercise discretion when it comes to enforcing the Health Insurance Portability and Accountability Act (HIPAA) during the COVID-19 pandemic. Penalties will not be imposed on businesses for 'good faith uses and disclosures of PHI by business associates for public health and health oversight activities'.

Although offering welcome respite for healthcare companies and their associates as they focus on saving lives, the respite is actually short-lived and shouldn’t be seen as a potential free pass. Critically, the discretion does not extend the length and breadth of the Privacy Rule, meaning there’s no let up on the need for businesses to safeguard data confidentiality and the secure transmission of electronic Protected Health Information (ePHI).

Spotlight

Robert Hadley Associates

Robert Hadley Associates, a division of Howard-Sloan Legal Search, specializes in the placement of Attorneys, Paralegals, Legal Administrators, Legal Secretaries and Office Managers as well as Compliance and various other personnel for both law firms and corporations. Over the last several years, finding and hiring competent legal personnel has become difficult and time consuming. The key to our success has been intelligent referrals of carefully screened applicants. Please visit our website at www.roberthadley.com for further explanation of our services.

OTHER ARTICLES

How HR best practices can transform your workplace in 2020

Article | April 22, 2020

Human resource best practices has drastically changed in the last decade and it has been observed that somehow they affect the organizations in many ways. As a result of this, nowadays, creating programs that improve the quality of work environment, organizing activities to nurture talent anddevelop future leadersmotivating employees, etc. are the things that help align HR goals with the company’s vision. If you manage to make your sales guys happy, it results in a 37% increased sale. The same is the case with other departments. It is found that engaged and happy employees become 20% more productive in their respective work. If your organization is dedicated to following HR best practices, you will be able to see higher employee retention andhappier employees who contribute to the best of their abilities.This blog will take you through HR best practices in 2020 where you will get to know which activities you can apply in your organization, why are they important and how it will affect the workplace in this and the coming years. Let’s go over them one by one. Table of Contents: - Providing Employee Security - Hiring Right Candidate for the Right Position - Improving Engagement Through Feedback - Offering Flexible Workspace - Compensation and Benefits Providing Employee Security It is an undeniable fact that secure employees can give the best work results. When we speak about HR best practices, it is the prominent factor that tops the list. Where there are many changes in the lives of employees, a stable job or workplace is something they look up to and when it comes to career goals of, it is achieved by them in the long term. When employees feel constantly worried about their jobs, they can’t perform which affects their results. So as an employer it is your responsibility to make them feel secure providing everything which is necessary so that they can relax and settle into doing their best work. It is a proven fact that job security is the best motivator for employees around the world when they can see the direct correlation between work productivity and their future with the company. The other side of employee security is retaining employees that can significantly affect your bottom line and increase productivity. It is not just about good employees leaving your organization because of employee security reasons but also being able to maintain them to boost the company’s reputation as an employer as there are always some organizations that are willing to hire good employees. For instance suppose some X number of employees stick together with your organization for a long time, they are more likely to work on dynamic projects. They are the ones who create a stronger bond and bolster a strong sense of corporate culture. Hiring Right Candidate for the Right Position You obviously can’t hire people just for the sake of filling the positions because it seriously affects the organization in long terms. Here comes the selective hiring approach. What is it exactly? Hiring people who are not just fit for the role but also exceptional and can add value is something that every employer would want to invest time in. Performance analysis gives eye-opening data about hiring the right candidates. According to research, the difference between an average performer and a high performer can be as high as 400% and the data proves to be true for various industries, geography, and job types. So it is supremely important to bring the right people in the organization to build a competitive advantage. With the technological advancement, hiring professionals are availed with faster hiring software and tools that save your time. Further, to filter out candidates, the selection criteria that decide the characteristics of a candidate can be divided into 3 sections as ability, trainability, and commitment. Depending on these capabilities, it becomes easier for you to make hiring decisions. Improving Engagement Through Feedback Employee feedback is beneficial for both i.e. employees and the company. For employees, it is beneficial for career development and for employers and the company it results in much better and improved productivity. So it is important to note that every person involved in the feedback process is well aware of what needs to pay more attention and that fills the gaps for overall success. To support why employee feedback is necessary, there are some stats. -69% of employees say they would work harder if they feel their efforts are valued and recognized. -In a study of 65, 672 employees, Gallup (An American analytics and advisory company) found those employees who received strength feedback had a 14.9% lower turnover rate than those who did not receive any feedback. Growth seems impossible without crucial feedback that is delivered regularly. It impacts financial growth, leadership growth, employee engagement, and the cultural growth of the company. Offering Flexible Workspace Nowadays workplaces have become more than cubicles where employees just come in, make them comfortable and focus on work with freedom in mind. If you are wondering about how office designs can motivate employees to increase work productivity then it will be good to know for you that many companies are investing to support flexible workspaces. Even if the existing design of your office is professional, you may be lagging in getting the most out of available space and when you think of employee comfort and workflow. To start with, simply you can allow them to tailor and custom their desks inspiring flexible work environment. Another aspect that comes under this category apart from physical space to work is giving your employees access to work from home. In the end, employees are people with different preferences and to value their preferences is surely going to result in better productivity making more profit in the business. So it’s always an option to think about how and when they work which is going to save money, time, resources, enhance productivity, creativity, creating happier and healthier teams. So, here is an opportunity to make it a win-win situation for business owners and employees to cherish in 2020. Learn more: Critical factors that affect employee productivity Compensation and Benefits After hiring the right people what HRs need to focus on is retaining them balancing their and the company’s growth. These are the people who will be adding value and achieving goals of the company so you need to pay them fairly and inspire to make them stay. Apart from this, you can give them performance-based rewards appreciating their contributions at every step of the journey. Activities like this create a sense of ownership for employees and they get motivated to maximize their results, commitment to the company’s long-term visions and you will be able to retain high potentials.

Read More

25+ Excellent Employee Appreciation Ideas Your Staff Will Love

Article | July 21, 2020

At Bonusly, you’ll never find us without a good staff appreciation idea. After all, recognition-rich cultures have been proven to improve engagement, reduce turnover, and even increase productivity. We've assembled a list of staff appreciation ideas so you can get started on your own team. And if you have any questions around appreciation, let one of our appreciation experts help you further:

Read More

How To Measure The Business Impact Of Your Workforce Training Programs

Article | February 17, 2020

Given the significant investment of time and money organizations make in workforce training programs, there is an intrinsic need to ascertain their impact on business. Not only does this have a bearing on approvals on further investments, but it can also serve as a great cue to determine which programs are delivering impact and tweak or update the ones that aren’t. However, there are challenges associated with this exercise of determining the impact of workforce training on business.

Read More

How to Build a Data-Driven Culture in HR?

Article | July 24, 2020

“Digital transformation” is a phrase we are all familiar with. Practically every organisation is going through their own - and if they were slow to move before the pandemic, they’ve certainly been thrown in the deep end of digital now. Central to confronting digital transformation, is the need to confront an onslaught of data and make sense of it. Data analytics, big data and AI are types of projects that virtually every organisation is investing in.

Read More

Spotlight

Robert Hadley Associates

Robert Hadley Associates, a division of Howard-Sloan Legal Search, specializes in the placement of Attorneys, Paralegals, Legal Administrators, Legal Secretaries and Office Managers as well as Compliance and various other personnel for both law firms and corporations. Over the last several years, finding and hiring competent legal personnel has become difficult and time consuming. The key to our success has been intelligent referrals of carefully screened applicants. Please visit our website at www.roberthadley.com for further explanation of our services.

Events