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Silent Meetings: A New Trend or Inclusivity at its Finest?

Shefali Vasave | July 5, 2022 | 597 views | Read Time : 03 min

Silent Meetings
Can a meeting be silent? Can something meant to exchange ideas and illustrate visions do away with verbal communication altogether? Popularized almost a decade ago by eCommerge giant Amazon, silent meetings are now taking Silicon Valley by storm. But what’s making them popular, and what happens when people in a meeting are forced to write down their thoughts before they can air them during calls?

What Are Silent Meetings?

According to a report by Fortune, senior executives are handed a memo at the start of the meeting that they must read in complete silence for over half an hour. They can make notes in the margin that they are encouraged to share and discuss once everyone is done reading the memo. In some companies, employees can make a note of their ideas and inputs in an online document shared by the whole team.

Benefits of the Process

The most significant benefit that this process yields is the inclusivity factor. According to a study by Northwestern University’s Kellogg School of Management, for 60% of a meeting, the same two people will talk more than other attendees.

Silent meetings eliminate imbalanced conversations and create a much-needed diversity of opinions. They are known to increase engagement from participants and make the attendees’ time worthwhile.

However, according to Oyster’s head of workplace design, Rhys Black, silent meetings foster deeper participation because attendees are required to be more present to provide written comments. In contrast, traditional meetings only allow one person to be vocal at a time.

To Summarize

When true collaboration is in order, silent meetings can be a great way to generate individual feedback with some adjustments from everyone in the team. An unsynced document can be shared with each member that aims to educate the team on the problem, propose solutions, and identify a deadline for the solution. This ensures that everyone attending the meeting is on the same page and looped in about possible developments that can then be discussed live in order to maximize the creativity of the people attending the meeting.

Spotlight

Maxwell Bond

Maxwell Bond believe in changing peoples'​ lives for the better. We believe in consistently doing “the right thing” and genuinely care about people. Whether that’s for our employees, candidates, clients or giving back to the local community - people matter. We always start with our people. We believe if we enable people to operate in a healthy, flexible, collaborative environment and we then help train, develop and focus them, they will make a huge difference to other people’s lives.

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5 Best Practices for Developing an HR Change Management Program

Article | March 8, 2022

In times of significant change in the organization, HR management teams are often faced with the most challenges. Employees resist change and eventually, introducing new policies or guidelines becomes a long, tedious process. Whatever triggers the change, its impact is felt beyond the HR department and the organization as a whole. This is why effective change management is so essential. Fast-growing organization are bound to experience change, whether it’s implementing a hybrid work policy, setting up a new HR application or something that has to do with better compliance. Not letting the change affect your people negatively is important to staying agile. Here are five best practices for change management to ensure smooth transition no matter the reason. Build a Business Case It all starts with an idea. Explore the value and outcome that the organization aims to achieve with the change being considered. This will ensure you’re able to manage expectations as well as justify why things need to be different. It will also give the HR team time to prepare a business case and analyse its impact in order to get the necessary approvals. Outline the Change Management Action Plan Once the project is backed; the next step is to plan the roll out. From the purpose of the change to the implementation, the action plan will act as a baseline to link back to if things get hazy in the process. This will also provide the HR team a framework to put together a timeline, key stakeholders, dependencies, and guidelines for the change management project. Get Stakeholders On-board Change can often feel unsettling due to the uncertainty it brings. Keeping stakeholders in the loop about what impact it will have on those affected can help assuage any serious concerns and reduce friction. The HR team can start by determining with whom they need to communicate and clarifying any misconceptions. Get Employees Involved Springing a new change on your employees is never a good idea. They need time to warm up and understand how they can adapt to it. People are more likely to accept a change if they have a say in it. HR teams should assess employee concerns and how to address them in time so the implementation is as smooth as possible. Do a Retrospection This isn’t going to be the last change management project you execute. So, it’s critical for the success of any future changes that you do a retrospective review of what went well and what didn’t work. Identify answers to questions like, did it produce the anticipated outcome? Was everyone taken in confidence successfully? Is the change been accepted? The Future Change isn’t uncommon in today’s business landscape. However, many organizations take it up without considering the impact on its people and lose the plot on the way. This is why it’s important to have a change management plan to reduce resistance, prepare your people adequately and eliminate misconceptions about the impact of the change.

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5 Elements to Retain Millennial and Gen Z Employees

Article | February 24, 2022

Talent retention is one of the biggest issues faced by firms that are expanding quickly. It's easy to neglect retention, soit's crucial to keep your existing workforce engaged while onboarding new ones. This is especially true of Gen Z and Millennial workers. These generations are more inclined to change jobs frequently, as the Great Resignation has brought to light. As a business grows and changes, it is also important to have younger employees who are dedicated and skilled. When it comes to retaining millennial and Gen Z employees, here are five elements to consider emphasizing in your organization. 1 Flexible Work Remote work, flexibility, hybrid culture aren’t just buzzwords for millennials and Gen Zers, it’s what they expect and what makes them consider staying or quitting. The business case for providing more flexibility is that it helps organizations reduce costs incurred from absenteeism, workplace accidents, and employee attrition. 2 Access to Mentorship A CNBC study revealed that 90% of employees with assigned mentors report that they are happy at their jobs. There’s no doubt that greater employee happiness causes higher retention. Both Gen Z and millennials seek mentorship at work as it allows them to pursue their self-development goals. Since virtual mentorships are not limited by geography, more employees are able to connect with a wider range of mentors. 3 Diversity and Inclusion Young employees value a diverse workforce, and diversity, inclusion, and equity are vital expectations to meet. It is one of the factors that help candidates choose their employers. 4 To Wrap It Up While hiring newcomers, it's crucial for growing organizationsto retain their employees. Additionally, since they have a unique set of values and are willing to change employment, your youngest employees deserve special consideration. When engagingthese employees and ensuring the long-term success of your firm, a flexible working style,mentoring programs, and an inclusive atmosphere are essential.

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Is it Time to Upgrade Your Benefits Software?

Article | November 12, 2021

Employee benefits is a crucial piece of the puzzle in the big picture of employee retention and engagement. Many organizations use benefits as a way to attract top quality talent and offer recognition. Not only this, but many more organizations use it to retain employees and provide a meaningful workplace experience. This is why delivering the benefits seamlessly is critical. There has been an exponential increase in the number of organizations adopting benefits software to optimize and automate the process. The ideal benefits software you’re using is efficient, cost-optimized, and sleek, but how do you know it’s time to upgrade. Here are three signs to identify whether it is time to consider a change. It’s No Longer Serving Its Core Functions Sure, when the first time you went digital, you sighed in relief at the amount of paperwork and repetitive tasks you didn’t have to do any longer. Now, as you continue using your current system, you spot gaps in the features, especially in areas that can be easily automated. If you’re wondering whether you need more automation, there’s probably a solution out there that can offer just that. As a human resource management process, this means it’s time to shop for more functionalities that address your concerns. The User-Interface Feels Stale Does your benefits system’s user-interface feel like it doesn’t meet your needs? Ideally, it should simplify the process of delivering benefits and maintaining accurate records, but if it feels tedious to use, this demonstrates that it needs an upgrade. Your benefits software should enable HR to access data in real time, pull up records in a jiffy and create reports on the dashboards. These are just some of the features that modern benefit software offers that make life easy for human resources professionals everywhere. It Isn’t Integrated with Other Systems in Your Technology Infrastructure Today HRM software come with integration-ready solutions. If your benefits software cannot be integrated with other software in your HR tech stack, it’s a clear signal to upgrade. It should also be integrated with your onboarding system, employee engagement, wellness, performance management, and vacation policies. Your tech stack should continuously share data to keep all of the systems and records updated. What’s Next? Now that you’ve established it really is time for an upgrade, what comes next? Whether you need more automation, better compliance or simply a more API-ready system, there are plenty of benefits software providers that offer an integrated solution. Start by identifying the areas that need to be optimized so you can not only address existing issues but overhaul how you deliver benefits. A good benefits software can help you contribute to a better employee experience.

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When employees feel they are valued in their workplace, they work better and stay longer. There’s no two ways about it. This is why recognition programs are so critical for performance and productivity. It has a proven positive impact on retention, and that’s just another reason why organizations need to cultivate a culture of recognizing and rewarding employees. Recognition comes in many shapes and forms and is demonstrated in tangible and intangible ways. But many companies get it wrong and then wonder why it isn’t delivering the expected impact. Here are just some things organizations shouldn’t do when designing a recognition program that leads to meaningful appraisals. #1 Leaving Equity Out of the Equation A recognition program isn’t mutually exclusive with your company’s diversity, equity, and inclusivity initiatives. It can either feel equitable and improve employee experience or highlight the bias within the organization. A Gallup and Workhuman survey revealed that only 25% of employees think that recognition is equitably given in their organizations. It is also found that recognition is highly impactful for black and Hispanic staff members. One way that companies can avoid neglecting the DEI factor in recognition is with the help of public recognition. It allows employees to feel seen and cement their place within the company. It also fosters the employees’ sense of belonging and helps build employee happiness through mutual recognition. #2 Separating Recognition from the Company Culture Many organizations treat reward and recognition programs as ‘nice to have.’ Without creating an environment of free-flowing appreciation, gratitude and praise, organizations will find it difficult to encourage and nurture employee morale. One way to embed recognition into the company culture is by aligning the principles and values of the company with the recognition program. This creates a meaningful understanding of the values and consistency in how employees identify with the company and its mission. #3 Making Recognition Impersonal and Generic Recognition cannot be one size fits all and many organizations neglect this simple fact. As individuals, your employees will have different ideas and opinions on what builds up the right amount of recognition and how, when and where they’d like to receive it. The best way to ensure you’re on the same page as your employees when it comes to recognition is to ask them. It will provide you with a starting point to design a flexible recognition program. A significant number of employees prefer both formal and informal recognition, which includes peer-to-peer praise and verbal appreciation from their managers and leaders. Incorporating a way to award badges and give shout-outs into the communication channels of the company is the simplest way to achieve this. Final Thoughts Organizations that put the time and care to understand their recognition initiatives are better able to maintain their competitive edge. This anti-checklist gives a glimpse of the many pitfalls that organizations fall into when designing recognition programs. Using it will equip your team to provide a better employee experience and increase the engagement that recognition programs generate.

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Inspiring Quotes from Women Leaders Creating a Difference

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Article | February 24, 2022

Talent retention is one of the biggest issues faced by firms that are expanding quickly. It's easy to neglect retention, soit's crucial to keep your existing workforce engaged while onboarding new ones. This is especially true of Gen Z and Millennial workers. These generations are more inclined to change jobs frequently, as the Great Resignation has brought to light. As a business grows and changes, it is also important to have younger employees who are dedicated and skilled. When it comes to retaining millennial and Gen Z employees, here are five elements to consider emphasizing in your organization. 1 Flexible Work Remote work, flexibility, hybrid culture aren’t just buzzwords for millennials and Gen Zers, it’s what they expect and what makes them consider staying or quitting. The business case for providing more flexibility is that it helps organizations reduce costs incurred from absenteeism, workplace accidents, and employee attrition. 2 Access to Mentorship A CNBC study revealed that 90% of employees with assigned mentors report that they are happy at their jobs. There’s no doubt that greater employee happiness causes higher retention. Both Gen Z and millennials seek mentorship at work as it allows them to pursue their self-development goals. Since virtual mentorships are not limited by geography, more employees are able to connect with a wider range of mentors. 3 Diversity and Inclusion Young employees value a diverse workforce, and diversity, inclusion, and equity are vital expectations to meet. It is one of the factors that help candidates choose their employers. 4 To Wrap It Up While hiring newcomers, it's crucial for growing organizationsto retain their employees. Additionally, since they have a unique set of values and are willing to change employment, your youngest employees deserve special consideration. When engagingthese employees and ensuring the long-term success of your firm, a flexible working style,mentoring programs, and an inclusive atmosphere are essential.

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How to Make it Work When Company Culture Goes Nomad

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Read More
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The Anti-Checklist of Designing the Ideal Recognition Programme

Article | July 6, 2022

When employees feel they are valued in their workplace, they work better and stay longer. There’s no two ways about it. This is why recognition programs are so critical for performance and productivity. It has a proven positive impact on retention, and that’s just another reason why organizations need to cultivate a culture of recognizing and rewarding employees. Recognition comes in many shapes and forms and is demonstrated in tangible and intangible ways. But many companies get it wrong and then wonder why it isn’t delivering the expected impact. Here are just some things organizations shouldn’t do when designing a recognition program that leads to meaningful appraisals. #1 Leaving Equity Out of the Equation A recognition program isn’t mutually exclusive with your company’s diversity, equity, and inclusivity initiatives. It can either feel equitable and improve employee experience or highlight the bias within the organization. A Gallup and Workhuman survey revealed that only 25% of employees think that recognition is equitably given in their organizations. It is also found that recognition is highly impactful for black and Hispanic staff members. One way that companies can avoid neglecting the DEI factor in recognition is with the help of public recognition. It allows employees to feel seen and cement their place within the company. It also fosters the employees’ sense of belonging and helps build employee happiness through mutual recognition. #2 Separating Recognition from the Company Culture Many organizations treat reward and recognition programs as ‘nice to have.’ Without creating an environment of free-flowing appreciation, gratitude and praise, organizations will find it difficult to encourage and nurture employee morale. One way to embed recognition into the company culture is by aligning the principles and values of the company with the recognition program. This creates a meaningful understanding of the values and consistency in how employees identify with the company and its mission. #3 Making Recognition Impersonal and Generic Recognition cannot be one size fits all and many organizations neglect this simple fact. As individuals, your employees will have different ideas and opinions on what builds up the right amount of recognition and how, when and where they’d like to receive it. The best way to ensure you’re on the same page as your employees when it comes to recognition is to ask them. It will provide you with a starting point to design a flexible recognition program. A significant number of employees prefer both formal and informal recognition, which includes peer-to-peer praise and verbal appreciation from their managers and leaders. Incorporating a way to award badges and give shout-outs into the communication channels of the company is the simplest way to achieve this. Final Thoughts Organizations that put the time and care to understand their recognition initiatives are better able to maintain their competitive edge. This anti-checklist gives a glimpse of the many pitfalls that organizations fall into when designing recognition programs. Using it will equip your team to provide a better employee experience and increase the engagement that recognition programs generate.

Read More
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Spotlight

Maxwell Bond

Maxwell Bond believe in changing peoples'​ lives for the better. We believe in consistently doing “the right thing” and genuinely care about people. Whether that’s for our employees, candidates, clients or giving back to the local community - people matter. We always start with our people. We believe if we enable people to operate in a healthy, flexible, collaborative environment and we then help train, develop and focus them, they will make a huge difference to other people’s lives.

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Culture Partners Collaboration with UKG Combines Behavioral Science with Award-Winning HCM Technology to Unlock Business Performance

Culture Partners | September 28, 2022

Culture Partners and UKG have formed a strategic collaboration to help organizations activate culture to create more people-centric experiences, further driving and sustaining business growth. This partnership marries UKG award-winning HCM solutions with Culture Partners' research-based culture management strategies, delivering a unique combination designed to guide organizations through culture transformation initiatives to elevate performance and achieve measurable results. This alliance represents an unmatched combination of culture alignment strategies that will provide businesses and their people with the opportunity to reach their full potential. "Culture is what ultimately determines business performance and success, This alliance with UKG will help organizations navigate the critical intersection of employee behavior and company process, policy, and technology, in order to more successfully navigate high impact culture change initiatives." -Joe Terry, CEO at Culture Partners Culture Partners is a leader in results-driven culture transformation. Using human industrial-organizational psychological methods, Culture Partners helps organizations embark on a Culture Journey that activates research-based tools, methods, and intentions to cultivate employee ownership through experiences, beliefs, and actions. UKG is a leader in HCM cloud solutions, and its differentiated Life-work Technology™ approach to HR, payroll, and workforce management solutions for all people helps organizations anticipate and adapt to their employees' needs beyond just work. In addition to the strengths of UKG and Culture Partners in driving engaged culture is the expertise of the Great Place to Work Institute, which UKG acquired in 2021. Great Place to Work helps organizations with employee-centric insights that can be combined with UKG HCM solutions and Culture Partners' data-driven approach to assess, benchmark, and enhance culture by improving organizational health, elevating the life-work journey, and giving an even greater voice to the employee. Our Life-Work Technology approach to solution design provides autonomy, flexibility, and purpose to people while fostering skills development and creating high-performing teams that drive business success, For the same reasons we brought Great Place to Work into the UKG family, this collaboration with Culture Partners continues our journey to bring organizations access to research-based strategies and consulting services to create workplaces where all people can find purpose and a sense of belonging,said Patrick Lannon, Vice President of Global Alliances at UKG. Getting a Return-On-Culture is possible if you can activate it swiftly and correctly, Aligning our two companies through technology will bring together the best of AI-powered tools and human-centered insights to accelerate the reach and impact of both Culture Partners and UKG and guide all our clients in getting real business results with employees who feel fulfilled,said Dr. Jessica Kriegel, Chief Scientist of Workplace Culture at Culture Partners. About Culture Partners For more than 30 years, Culture Partners has been a leader in results-driven culture transformation for thousands of organizations globally. Using human industrial-organizational psychological methods, Culture Partners helps organizations embark on a Culture Journey that activates research-based tools, methods, and intentions to cultivate employee ownership through experiences, beliefs and actions. Its holistic culture management frameworks have curated performance-driven cultures for some of the world's most powerful brands, including Ford Motor Company, Bayer, Tiffany & Co., Johnson & Johnson, Hormel, Lockheed Martin, and thousands more.

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HR STRATEGY

Randstad Sourceright Partners with Scoping and Statement of Work Authoring Platform Deployed

Randstad Sourceright and Deployed | September 29, 2022

Global talent solutions leader Randstad Sourceright is pleased to announce its partnership with Deployed – a Scoping and Statement of Work (SOW) authoring software platform – to deliver 'Services Procurement 360', a statement of work management service that allows business leaders to strengthen the link between talent acquisition and the utilization of project-based expertise. Global organizations are increasingly turning to external service providers to deliver projects through a combination of contingent as well as distributed teams through statements of work. Deployed's software provides the scope and services procurement digital standards to create streamlined ways of assessing maturity and enhances the ability for organizations to scope complex service requirements against predefined, dynamic scope templates. "Randstad Sourceright is committed to transforming the way that our clients can leverage and deploy their total workforce, Our continued investment in a global services procurement center of excellence and our unique MSP 4.0 model which offers innovation-led, technology-enabled and AI-driven workforce management services provides customers with broader access to highly qualified professionals at a time when talent scarcity is at its highest levels." -Mike Smith, global CEO of Randstad Sourceright Paul Vincent, global head of Services Procurement at Randstad Sourceright, added, "We wanted to make it much easier for organizations of all levels of maturity and ambition to benefit from a services procurement solution. We know that organizations will potentially have a different support need for different categories or levels of expenditure. So, we can now be very adaptable in allowing them to choose different and, if required, multiple combinations of support depending on where we can add the most value to their current approach." Kayleigh Kuptz, co-founder of Deployed commented: "We're delighted to be partnering with Randstad Sourceright to deliver this innovative statement of work assessment solution. Services Procurement remains the largest opportunity in the future of work and the Global MSP market; and the ability to assess maturity, gaps and opportunities for services procurement and compare to peers is significant first step in bringing broader digitization and standardization to knowledge-based services. Deployed is rewriting the language of work with our unique scope authoring platform for projects that start smarter and finish stronger. We believe that the Future of Work is already here, and services procurement is the most important foundation of the new Project Economy ($20 trillion of economic activity year year). Deployed partners with innovative companies who want to deliver more successful projects through better preparation of work; defining, collaborating and agreeing services in one specialized platform. About Randstad Sourceright Randstad Sourceright is a global talent solutions leader, driving the talent acquisition and human capital management strategies for the world's most successful employers. They empower companies by leveraging a Human Forward strategy that balances the use of innovative technologies with expert insights, supporting both organizations and people in realizing their true potential. As an operating company of Randstad N.V. the world's leading global provider of HR services with revenue of € 24.6 billion Randstad Sourceright's subject matter experts and thought leaders around the world continuously build and evolve our solutions across recruitment process outsourcing (RPO), managed services programs (MSP) and total talent solutions. About Deployed Deployed is project Scoping and Statement of Work authoring platform that streamlines the process of defining the work to be done for any services projects. We make work more meaningful, measurable and successful. It's a powerful, modular, no code scope and SoW template builder to allow any organization to start getting insights into services procurement demand. Backed by Microsoft Ventures and other Silicon Valley funds, they won the Melinda Gate's Female Founders Competition in 2020 and were a finalist in Tech Nation's Rising Star 4.0 Awards earlier this year.

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HR PRACTICE,EMPLOYEE ENGAGEMENT

PlanSource Emerges into Employee Engagement Category with New Workplace Engagement Product

PlanSource | September 27, 2022

PlanSource, a leading provider of cloud-based benefits administration technology, has emerged into the employee engagement space with a new product called The Source, releasing on September 30, 2022. According to Gallup, disengaged employees can cost companies $450 – 550B in lost productivity. While benefits administration platforms help employees make benefit decisions and successfully enroll, there is a clear gap in engagement and utilization after the fact. Additionally, there are many other important company-wide initiatives that HR teams also struggle to engage employees in. The Source is designed to truly maximize the value of a benefits package and other critical HR efforts to drive healthier, happier outcomes for employees and their families. “I am thrilled to bring a groundbreaking product like The Source to the market. Our customers and partners have expressed the need for a solution to not only be able to help employees engage in their benefits but also be able to enroll in them, utilize them and ultimately increase the ROI on offering those benefits to their employees, Benefits are just one piece of the puzzle, employees need access to everything happening in the workplace, and The Source will deliver that by allowing HR teams the ability to brand our offering, add company news, initiatives and send push notifications to reach their employees where they are.” -Tom Signorello, Chief Executive Officer at PlanSource Employers continue to invest millions in benefits, while employees only spend 15 minutes a year enrolling and shopping for them. Most benefits administration platforms only assist employees in choosing their benefits but do little to help them understand and maximize how they are used. That, coupled with the fact that turnover rates have hit an unprecedented height, many HR teams are searching for a way to increase employee engagement not only during open enrollment but also year-round. While benefits administration is the core of what PlanSource does, surrounding that are the features and components necessary to truly maximize the value of employers’ benefits package. For HR teams, The Source will help increase retention by showcasing company initiatives and benefits in a way that is easily accessible to employees. The Source can be a mobile command center for HR leaders to communicate to employees through push notifications, text messages and assigned tasks, so employees know what’s going on and what actions they need to take. HR leaders have consistently added new benefits and initiatives throughout the last few years to attract and retain talent, make the most of those investments by giving employees easy access to enroll and utilize their total rewards package. The Source is a convenient and familiar experience for employees where they can shop and enroll in their benefits, access important HR documents, and stay in tune with company initiatives year-round. Employees will see an employer-branded homepage that is customized for their company with news and updates, have access to single sign-on integrations to specific carriers and solutions, and receive push notifications, so they never miss out on anything. About PlanSource PlanSource is a technology company that automates and simplifies every aspect of employee benefit programs, so employees and HR teams can make smarter, more confident benefits decisions. More than 5 million consumers receive their benefits through the PlanSource platform, which provides the best experience possible for benefits communications, shopping, enrollment, billing, compliance and ongoing administration. With an end-to-end benefits platform and suite of technology-enabled services, PlanSource helps people maximize the benefits of their benefits, so they can live happier, healthier lives.

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